VMSFlex Pay

Multi-VMS Payroll Calculator with 50-State Compliance

āœØ Enhanced Demo - Now with PDF Support!

Overtime Rules Engine

šŸ“Š All 50 States Supported: This system includes overtime rules for all U.S. states, including special provisions for daily OT (CA, AK, CO, NV) and unique thresholds (KS 46hrs, MN 48hrs).

Employee Management

Employee List

Name ID Pay Rate State Daily OT Rule Weekly OT Rule
No employees added

VMS Format Mapper

šŸ”§ Smart Column Mapping: Upload a CSV or PDF to see its columns, then drag them to the appropriate fields. The system can match employees by either ID or Name (handles "First Last", "Last, First", or partial matches). Save templates for different VMS systems (Fieldglass, Beeline, etc.)

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Upload CSV or PDF to map columns

Saved Templates

Import Timesheets

Accepted Formats:
  • CSV Files: Employee ID (or Name), Date, Hours columns required
  • PDF Files: Automatically extracts text and attempts to parse timesheet data
  • Name formats: Handles "First Last", "Last, First", or partial name matches
  • Optional columns: PTO Hours, Sick Hours (excluded from OT calculations)
šŸ’” Smart Name Matching:

System automatically handles "Alice Johnson", "Johnson, Alice", "ALICE JOHNSON", and partial matches. No need to standardize formats across VMS systems!

āš  California Compliance:

CA employees MUST have daily hour breakdowns. PTO/Sick hours should be separate columns.

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Upload Timesheet CSV or PDF

Supports: Daily totals, Pre-calculated OT, PDF text extraction

Calculate Payroll

Calculates Total Gross Pay based on state-specific overtime rules.

Payroll Results

Employee Regular Hrs OT/DT Hrs FLSA HrsOBBBA PTO/Sick Hrs Regular Pay OT/DT Pay PTO/Sick Pay Total Gross Actions
No calculations yet

Exception & Compliance Report

šŸ” Automated Exception Detection: This report flags potential issues requiring review before finalizing payroll.

Run calculations to generate exception report